How to Ease the Overwhelm of Running a Business

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Running a business has it’s unique set of challenges, especially when it’s not your only responsibility to take care of.

We all get overwhelmed at times. Feeling overwhelmed means “completely overcome or overpowered by thought or feeling.”

Overwhelm can throw us off balance. But there is a way to get back on track and regain your power.

Why We Get Overwhelmed

We take on more than we can handle by ourselves. Did we say yes to more than we needed to? Now we feel like we have to get it all done. Whew! We’re tired just writing that.

We expect perfectionism from ourselves. No one is perfect. But somehow we feel like we have to be. So the desire to measure up to a standard we can’t reach can cause us to feel overpowered by our feelings.

We don’t pause and rest. We feel like we have so much to do that there is no time to stop. However, just as a car can run out of gas, we can run out of energy and lose our power. This is when the flood of emotions come over us.

But there is a way to get overwhelm under control. Here are the quick tips.

 

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How to Ease the Overwhelm

 

1. Find  a place of quiet. Breathe in and out slowly. Studies show that your breath is a powerful tool to ease stress and make you feel less anxious. Some simple breathing exercises can make a big difference if you make them part of your regular routine. (Source: webmd.com)

Taking the time to pause and breathe can help ‘center’ you so you can move forward.

 

2. Take an inventory of your time. Time is an entrepreneur’s biggest money leak. Knowing how and where we are spending our time can help us determine if we need to delegate tasks (that are too stressful for us alone).

For example, do you find yourself always ‘running out of time’? Do you feel rushed a lot? Do you feel like you are always running behind schedule?

If so, it might be time to reevaluate what we are putting on our ‘plate of work’. If our schedule is constantly overflowing, could it be perhaps time to delegate our some tasks?

Realistically, you can’t do everything in one day.

Decide what tasks need to get done that day, then decide which of these is most important. Studies show that limiting your ‘to-do list’ to six things, allows you to have wiggle room to take breaks during the day and feel accomplished because you are getting stuff done. What does your day look like? Does your schedule include breaks? Does your schedule flow with your personality and work style?

For example: Could you set aside 15 minutes before going to bed to plan out your next day? Or maybe take 15 minutes in the morning while having your morning coffee to plan out your day?

Don’t over-obligate yourself. Let’s face it do you really need to say yes to every request that comes your way? What if you paused, reviewed your schedule then made a decision based on what you already have on your schedule? Give yourself room to breath, pause and take appropriate breaks. You’ll find yourself feeling less overwhelmed and accomplished.

Give yourself room to breath, pause and take appropriate breaks. You’ll find yourself feeling less overwhelmed and accomplished.

3. Automate repetitive tasks to save time. This will free up your time to do other things.

Automation is where you take YOU out of the equation (some or all of the time). For example, in our business, we automate social media posting by creating a lot of posts at a time and scheduling them (so we don’t have to physically do it every day).

This is marketing automation. Marketing automation is all about using software to automate marketing activities. According to Hubspot.com, “Many marketing departments automate repetitive tasks such as email marketing, social media posting, and even ad campaigns — not just for the sake of efficiency, but so they can provide a more personalized experience for their customers. The technology of marketing automation makes these tasks easier.”

Or to get new contacts, you could set up a booking calendar synced with your schedule to allow for scheduling appointments directly from your website, SO you don’t have to play phone tag trying to figure out a day/time.

Here at MMOE, we use the online scheduling appointment software, Calendly.com to schedule appointments. Calendly syncs with our Google calendar, email system, Zoom, etc and eases our overwhelm of having to play ‘phone tag’. It even sends everyone a reminder before the appointment. It is our digital virtual assistant!

4. Gather your team. Leaders all have a supporting cast helping them.

We feel that delegating is a superpower for all bosses because delegating gives you control while you are releasing the need to try to do everything yourself (which is just not humanly possible.)

Getting someone to share the load will free up your time to focus on what you do best. When your plate is full and running over, it makes sense to put some of it on another plate. The same is true with the work that you do. Could you get someone else to help you do the tasks that you need to get done? Team work makes the dream work.

In Conclusion

There is a way to ease the overwhelm in you life and business. With patience and discipline, it’s possible.